Vendor Terms & Conditions
General Information: This document establishes the quality provision guidelines for use in production of CaseTech orders. The vendor is responsible for complying with the general requirements outlined in this document and specific requirements identified in the purchase order.
Product Acceptance: Vendor shall only tender Goods to CaseTech that have passed inspection in accordance with the applicable inspection system and that otherwise conform to all requirements of an Order.
Specifications: CaseTech requires its vendors to supply product to the specific military/aerospace standards specified on its purchase orders.
Right of Access: CaseTech requires its vendors to provide right of access to both their facilities and records. CaseTech reserves this right for our customer and any other regulatory authorities.
CaseTech Owned Materials: If CaseTech provides fixture, measurement equipment, or material (“items”), it shall only be used for the purposes of the CaseTech Purchase Order. Vendor shall, upon discovery, provide notification to CaseTech if any Items are lost, damaged or destroyed.
Nonconforming Materials: Vendors will notify CaseTech of nonconforming processes, products, or services and obtain approval for their disposition. Vendors will also notify CaseTech when nonconforming product is detected after delivery. CaseTech may request a written report of the Vendor’s investigations, conclusions, and corrective action plan to mitigate recurrence of non conformance.
Counterfeit Prevention: Vendor represents that it shall not furnish “counterfeit goods” to Buyer, defined as an unauthorized copy, imitation, substitute, or modified part (e.g., material, part, component), which is knowingly misrepresented as a specified genuine part of an original or authorized manufacturer.
Changes to process, product, service or location: Vendors will notify CaseTech of changes in their product or process definition and where required obtain company approval. Written notification is required for any significant changes to Vendor’s Quality Management System (QMS) on record at the time of approval, Certification Status, Management location or ownership.
Record Retention: Seller and Seller’s Subcontractors shall maintain records, documented information, that demonstrate conformance to requirements, and shall make such records available on a timely basis to Buyer, Buyer’s Customers or Regulatory Agencies, upon request.
Records shall remain legible, readily available, and retrievable for a Period of 15 years after the final payment of that line item unless extended record retention requirements are specified elsewhere in this contract or attachments (Critical Item drawings, specifications, Customer Contract requirements).
Buyer may request delivery of such records at no additional cost. The supplier shall contact the CaseTech Buyer for disposition of records upon termination of business activity.
Sub-Contracting & Flows downs: Subcontracting of any part of the Purchase Order by the vendor requires CaseTech written consent. Where appropriate vendors will flow down to the Sub-Vendors the applicable requirements including customer requirements.In the case of any subcontracting or approved delegation of any of its responsibilities or obligations hereunder, Vendor shall perform all supply chain management activities that are necessary for the on-time delivery of Goods and/or Services conforming to the requirements stated in the Purchase Order. Vendor shall be solely and fully responsible for monitoring said vendors under all provisions of the applicable subcontracts, and for ensuring that each of its vendors complies with the requirements set forth herein.Where critical processes, characteristics, or features are performed outside the Vendor’s facility, the Vendor is responsible for ensuring Sub-Vendors have an adequate Quality Management System and flow-down of applicable material, processes and testing requirements as defined by CaseTech and/or their customer.
Delegated Inspection Authority: Vendors with delegated inspection authority are responsible for maintaining a quality assurance system that will assure submitted products conform to all purchase order requirements.
Vendors in the Program shall:
- Maintain copies of all documents associated with shipments on file for a period of 7 years from the last contract payment. CaseTech must be notified prior to disposal of any documentation associated with deliveries of product to CaseTech.
- Upon request, make documentation available to CaseTech personnel within 48 hours. Submit all known nonconforming conditions CaseTech buyer for review, disposition, and authorization to ship.
- Respond to requests for corrective or preventive action in a timely manner.
Product Safety & Ethical Behavior
As a vendor involved in supplying Aerospace and Defense products, it’s imperative that vendors communicate with their team members
- their contribution to product or service conformity;
- their contribution to product safety;
- the importance of ethical behavior
In accordance with DFARS 252.204.7008 “Compliance with safeguarding covered defense information controls” seller shall indicate whether deviation from any of the security requirements in the national institute of standards and technology (NIST) special publication (SP) 800 171, “protecting controlled unclassified information” in non federal information systems and organizations that is in effect at the time the prime contract solicitation is issued is anticipated in the performance of the purchase order by seller or contractors at any tier.
Export Control Requirements
Orders subject to Export Controls in accordance with the Arms Export Control Act, or the Export Administration Act of 1979 or the Atomic Energy Act of 1954 shall have a written procedure that describes controls for ensuring the only U.S Persons are allowed access to ECI/OUO information and items. At a minimum, the written procedure shall address: Access Control, Storage, Electronic Transmission, and Destruction policies.
All subcontractors, who possess or manage Government/Customer property must adequately manage, care for and maintain the property in accordance with the provisions of the purchase order. CaseTech will perform subcontractor analysis when required. CaseTech will require subcontractors to report a loss including damage or destruction of property in their possession in accordance with the terms and conditions delineated in the contractual arrangement, and prior to the closure of the subcontract or purchase order. It property is a government furnished asset; it must be handled per FAR 52.245-1.